Privacy Notice

Effective Date: 01.01.2019 / Updated on: 09.06.2023 

This privacy policy sets out how Kubu Smart Ltd uses and protects any information that you give Kubu when you are on our website. 

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. 

Kubu may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.  

How we use cookies 

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. 

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. 

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. 

What we collect 
  • Your email address which you submit in order to sign-up for electronic direct marketing from us. 
  • Contact and delivery details as well as payment information in order to process and deliver any purchases from the website. 
  • Your name, address, telephone number and email address in order to arrange the installations of a product purchased from the website when installation or servicing has also been purchased. 
  • Your name, address, post code, email address, telephone number and any supporting documents you provide if you request the support of the Customer Support team.  
  • Your name, email address and telephone number if you use our Online Chat. 
  • Your name, email address, address and date of purchase when you register a Kubu Security Guarantee. 
  • Your name, email address, address, telephone number and order details when you create and use a Kubu Account. 
  • In addition to the information you submit we are gathering your IP address to serve you with geographically-relevant content and personalisation purposes. 
What we do with the information we gather 

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons: 

  • We may use the information to improve our own products and services. 
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided. 
  • From time to time, we may also use your information to contact you for market research purposes. 
  • We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests. 
Why do we process this personal data?What is the legal basis for processing?
To process and dispatch orders made via the website. In order to perform our contract of sale with you. 
To send your requests to rate and review our service via Trustpilot, website questionnaires and other accredited bodies. It is in our legitimate interest to gain insight into the performance of our service, research new business opportunities and to respond to customer concerns and feedback from all platforms. 
To register Security Guarantees In order to perform our guarantee program with you. 
To respond to queries from customers and provide product support It is in our legitimate interest to respond to customer queries and provide product support. 
To carry out statistical analysis about the use of the website to better understand how our website is used and make improvements to it. Only when you have provided your consent to do so. 
To send you communications about relevant products & promotions, in accordance with your marketing preferences. We will only send you relevant content where we have your consent to do so.  
To comply with legal requirements to which we are subject, such as tax or financial reporting requirements. Using your personal data in this way is necessary for us to comply with our legal obligations. 
How long do we store personal data? 

We store personal data for as long as required to fulfil the purpose for which the data has been collected, this is also in accordance with our internal record retention register. This means that we delete your personal data when such data is no longer necessary to process a request or to manage our relationship.  

Your Rights 

In relation to the personal data that we hold about you, you have the right to: 

  • Request a copy of your personal data from our records and for that data to be deleted; 
  • Ask that we correct or erase your personal data; 
  • Ask us to stop processing your personal data or restrict how we process it; 
  • Request the personal data used; 
  • Withdraw your consent to us processing your data for marketing purposes at any time. 

We may not accept a request to erase your personal data where we require it to comply with a legal responsibility or in relation to a legal application. 

Requests to exercise your rights should be addressed to privacy@getkubu.com or to our Customer Support Team on support@getkubu.com  

If you have a complaint regarding our processing of your personal data you are entitled to report this to the ICO (Information Commissioner’s Office) at ico.org.uk. 

Links to other websites 

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question. 

Controlling your personal information 

You may choose to restrict the collection or use of your personal information in the following ways: 

Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes. 

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at support@getkubu.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen. 

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Information Officer, Kubu Smart Ltd, 4th Floor, Towers Business Park, Wheelhouse Road, Rugeley, Staffordshire, WS15 1UZ. 

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect. 

Changes to this notice 

We may update this privacy notice from time to time in response to changing legal, regulatory or operational requirements. We will notify you of any such changes. Your continued use of the website after any such updates take effect will constitute acceptance of those changes. If you do not accept any updates to this privacy notice, you should stop using this website. 

Version 1.2 – May 2023